UK Buyer’s Guide: Importing a Velomobile from the EU

UK Buyer’s Guide: Importing a Velomobile from the EU

Introduction

This guide outlines the process of importing a velomobile from the European Union to the United Kingdom for personal use. It covers direct collection methods and important customs considerations to ensure a smooth importing process.

Pre-Purchase Considerations

Understand the total costs involved:

  • Base price of the velomobile
  • UK VAT (currently 20%)
  • Transportation costs if using a shipping agent
  • Potential storage costs if needed

Step-by-Step Import Process

1. Ordering and Initial Setup

  1. Place your order with the chosen dealer
  2. Agree on a collection date
  3. Obtain a formal invoice from the dealer 10 days before the collection date to finalize the payment.

2. Documentation Requirements

The invoice should include:

  • A customs authorization statement (for EU-based dealers)
  • Example statement: "The exporter [Company Name] is authorized by [Country] Customs (custom authorization no. [Number]) to establish certificate of origin with unlimited value according to EU regulation nr 952/2013 00"
  • This documentation helps prevent additional import duty charges

3. VAT Payment Process

  1. Complete the UK VAT payment no earlier than 5 days before collection
  2. Submit payment through the official UK government portal: https://www.gov.uk/bringing-goods-into-uk-personal-use/declaring-goods
  3. You will receive an official email receipt from noreply@confirmation.tax.service.gov.uk containing:
    • Your reference number (e.g., XEPR0000003250)
    • Personal details and travel information
    • Itemized breakdown of declared goods
    • Complete payment breakdown (VAT, Customs, Excise)
  4. Send a copy of this VAT receipt to your supplier
    • This serves as proof of exportation and VAT payment
    • The dealer will require this before releasing the velomobile

Example VAT Receipt Details

Your receipt will include:

  • Your full name
  • Place of arrival in UK 
  • Date and time of planned arrival
  • Date of payment
  • Reference number
  • Total amount paid

Itemized breakdown showing:

  • Item description
  • Price in EUR
  • Country of purchase (e.g., NL)
  • Country of production
  • Evidence of origin status
  • Tax paid breakdown (VAT, Customs, Excise)

4. Collection and Import

When bringing the velomobile into the UK:

  1. Use the Green "Nothing to Declare" channel
  2. Keep copies of all documentation readily available:
    • Original invoice
    • VAT payment receipt
    • Any customs authorization documentation

Important Notes and Warnings

  • VAT Payment Timing: Must be completed before collection but no earlier than 5 days before
  • Documentation: Always keep copies of all paperwork during transit
  • Supplier Requirements: Reputable suppliers will not release the velomobile without proof of VAT payment
  • Verbal Agreements: Do not accept promises to "declare it when I get to the UK" - proper documentation must be in place

Important VAT Receipt Information

If you receive a VAT payment confirmation email:

  • Keep it accessible on your mobile phone or tablet for border inspection
  • Save the reference number separately as backup
  • Verify the email comes from the official noreply@confirmation.tax.service.gov.uk address
  • Be aware that you can amend your declaration before arrival if needed
  • For refunds, search for 'C82' on GOV.UK and look for 'Request a refund of overpaid VAT or duty'

Additional Resources and Support

  • Contact the dealer or Velomobile World for specific guidance on their process
  • Consult with UK customs for updated regulations
  • Join velomobile communities for peer support and advice

Contact Information

For shipping agent inquiries or alternative import methods, consult with Velomobile World directly at sales@velomobileworld.com.

Note: This guide is based on 2025 regulations. Always verify current import requirements as they may change.


Download the guide in PDF format